Too many customers? Now what?

by Mark on November 9, 2008

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Even today, plenty of businesses - particularly those run by consultants who charge by the hour - find themselves with too many customers.

How many is “too many”? Simple. One more than you can handle, regardless of the number, regardless of your economic situation.

Fortunately, it’s an early warning signal that your business model needs some work, though you might say it isn’t early enough:)  You shouldn’t feel bad about it - a lot of people find themselves in this situation: accountants, lawyers, doctors, dentists, chiropractors and others who charge by the hour.

Ann Rusnak talks about the too many customers problem in today’s guest post.

Where is she going? Among other places, right here.

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We’ve talked about the use of Twitter and other social media / Web 2.0 stuff for your business in the past, mostly surrounding customer service, communications and broadcast of new info.

I noticed this post (don’t recall where - probably Twitter) and thought it offered another great explanation of customer service uses for social media.

As a result, Jason’s comments are today’s guest post: The canary in the customer service coal mine. Perfect.

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Even though President-Elect Obama’s staff has started to take shape (and the hand-wringing has begun), you shouldn’t think of “President-Proofing” your business as something specific to him.

Sure, some things will be different in an Obama administration than in a McCain one, but the things you have the ability to exert control over are largely insensitive to the personality sitting behind the Resolute desk.

One way of President proofing your business is to simply do more business. Obviously, we talk about a number of additional ways to attract (as opposed to chase) new clients, but one we haven’t ever discussed is that of the ripest fruit.

The ripest fruit might not be the best term for it, but bear with me. I’m talking about the clients you would simply LOVE to have. Surely there’s a list in your head of 1, 2, half a dozen or 100 of them.

You might not have 100 on the tip of your tongue, so let’s talk about the process.

If you were asked to choose the absolute best group of people (if you run a consumer-oriented business) or absolute best businesses (if you run a business that serves other businesses) that you don’t currently have as a client, but would be thrilled to have as new clients, who would be on your list?

Yes, I’m suggesting you make a list and that you expand your thinking a bit. There are all kinds of ways to qualify for this list.

Will they be a high-profit or long-term repeat client?

Will they be a client who will result in other people flocking to your business, simply because you can say they are your client?

Will they push your business into a new market for the products and services you already sell?

If you own a retail store, maybe you do some wholesale or online selling as well, so don’t forget those. If you own a service business that primarily serves consumers, don’t forget that some businesses might need your help - sort of like an quick lube oil change shop might do all the vehicles for a city, a county, or a business with a fleet of cars and trucks.

This technique works better as a way to attract businesses than it does to attract a consumer type of client, but it will work for both if you put some thought into the next piece of the process.

Putting the list to use

Once you have this list, make it a part of your daily schedule to learn as much as you can about the businesses / people (be polite, please) on your list. Maybe you or your assistant spend 15 minutes a day researching the people on this list, but do it. Schedule it.

Even if we’re talking about attracting a business - there’s still a person you must attract. Businesses don’t buy stuff. People do.

Begin contacting them regularly - but not with a pile of sales stuff, no matter how good it is.

Create a system for researching, contacting and continuing to casually drizzle pertinent, helpful information on your prospect list.

Your system might include some of these steps - and might include ones I haven’t listed here:

  • Add them to your print newsletter mailing list. DO NOT start emailing them a bunch of stuff, even your email newsletter. Your print newsletter should refer to it so they can sign up if that is one of the ways they prefer to get info.
  • Every week or two, send them a hand-written note or card - NOT a sales pitch - that includes something important or meaningful to them. This might include an article in the paper or on the net about one of their staff, themselves, their business, one of their customers or a family member. It could be something as simple as a snipping of something out of a paper from across the state that talks about a cousin. It might be as simple as a web page about one of their customers, or about their industry, accompanied by a short note that says you thought they might be interested.
  • Maybe you don’t know their cousin, but you see a similar name from the same hometown as theirs in their hometown paper. Cut it out, send it to them with a note saying you were guessing they might be related and if so, hope they enjoy the snip from that local paper.

Expand on this as it makes sense for the type of person or business you are courting. DO NOT chase them. Simply ”be present” with information helpful, interesting or pertinent to them.

You want to be seen as a valuable resource to them, not a pest - this is particularly true for consumers. If your marketing to this group of people was a rainstorm, it wouldn’t be a driving, windblown drencher, it’d be a fine drizzle.  

Add this as just one of the ways you attract new clients to your business. Why not go for the clients you’d really like to have? Someone has to serve them. Why not you?

Once they respond, then they should become a part of the funnel or process that your marketing system takes them through to guide them to being a client.

There’s no need to wait for the inauguration. You can start working on this today.

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Got a pre-election call from the National Rifle Association (NRA) the other day. It’s that time of year - my phone has been ringing off the hook with election-related calls. Yep, it came on the famous 13 call day (15 as it turned out).

The call is made under the guise of checking how you’re going to vote, but the real reason for the call is to find new members.

Anyhow, I had some ulterior motives for letting him talk, so I gave the NRA guy a minute or so just to see what he had to say (usually the call center delay is all it takes to get me to hang up). After a bit of small talk to find out where I was on gun-related issues, he said something about joining and that “your benefits include a membership card…”

That’s what he STARTED with.

Now, if you’re trying to sell someone a membership to the NRA on a cold call, is that really how you want to start a call with me? Is that the best benefit they could come up with? I know better.

  • He didn’t ask if I hunt (I haven’t in probably 30 years - Ouch, that makes me OLD!). If the answer is yes, the natural follow would be to find out more about what I hunt for.
  • He didn’t ask if I target shoot (I do, occasionally).
  • He didn’t ask if I own any guns (I don’t, got rid of a .410 shotgun a few years ago cuz I wasn’t using it) and if so, what I own and what I use them for. This would easily allow the caller to extend the conversation with questions about the history of them, where I got them, how I like them etc. Why? To develop some rapport and common ground.
  • He didn’t ask what I knew about the NRA and proceed to figure out which benefits of being a member would be important and beneficial to me - and focus on them.

If you’re cold calling (and I hope you have other, far better ways to generate leads), you have to quickly develop some rapport. Of course, the first part of that cold call is no different than your situation in an elevator, a trade show booth or when someone asks “So, what do you do?” and you *know* they could benefit from what you do or sell.

Had he asked the right questions, he would have found that I was interested in blackpowder instructor courses - because the boys in my Scout troop want to start a blackpowder shooting program. That requires professionally trained leaders. He might also have found out that I might be interested in the other training and gun safety programs they have - and perhaps that I could use a few of their experts at Scouting events now and then.

But he was too interested in selling me that shiny new membership card.  On a day with 13+ electioneering calls, that isn’t going to get me excited about staying on the phone and whipping out my credit card.

No matter what started the conversation, develop rapport. Sell benefits that make sense based on what your rapport has taught you about your prospect.

 The ladies really dig my shiny new membership card [3:34m]

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Election lessons for small business owners

by Mark on November 5, 2008

Plenty will be written over the next few days and weeks about the Obama campaign’s use of technology and social media (much less a zillion other things).

I suggest you read all of it, as there are important examples to use in your small business.

For example, tonight’s Mashable.com summary of notable social media and technology events during the 2008 Presidential election campaign.

Think back to the coverage in this blog of the candidates’ email and mobile marketing processes. That’s just a small piece of the picture.

The fundamental piece of all of these social marketing tools, technologies, video sources and collaborative sites is message to market match.

Message to market match means speaking to the prospect or customer using the language THEY use when discussing the topic THEY are interested in. Or the need they have. Or the want they have.

Look at the message on MySpace for the Obama campaign and you don’t find just one profile. You find one for *each state*. You don’t find a MySpace-like message in MySpace lingo on LinkedIn (where the audience is all business people) any more than you would talk to a 45 year old customer in the same way you’d talk to your teenage kid.

Are you using the right language and the right lingo for the person you are trying to engage? Or are you trying to use the same message for everyone. It’s easier, but it sure doesn’t sell like a message that’s fine tuned to the audience.

MTV Total Request Live and the Lawrence Welk Show are music shows…with wildly different audiences. If you tried to talk with the MTV crowd about the Lennon Sisters, they’ll look at you like you’re from Mars. Likewise, if you talk about Korn to a Welk viewer, they’re likely to think you mean a crop from Iowa, not a metal band from Bakersfield.

The error in your conversation’s lingo doesn’t have to be that extreme.

Last week I was chatting with the owner of a shop that restores, customizes, sells and locates custom cars after a speaking engagement. She noted that their shop has experts in brakes, electrical and other common car problems, yet no one comes to her shop for these common repairs.

“Why would they?”, I asked. I suggested that no one knows they do that kind of work on normal cars.

Their marketing speaks to the car enthusiast, The name of the shop effectively says “We build and restore custom classic cars”. It doesn’t even begin to send the message “regular shop work is done here on regular cars”.

All the cars parked out front and in the showroom are customs, restore jobs and most are 30 or 40 years old. All the communications you see speak to the motorhead, not the guy with the ‘99 Suburban that needs brakes.

If you want to attract the guy who needs brakes for a regular vehicle, you have to speak their language - not say “we do high end custom work”.

The owner I was speaking with grasped the idea quickly once I explained why the message wasn’t even being heard by the average Joe. We discussed several things she needed to do in order to get this other message out to the right group of people.

That’s the key. Quoting Robert Collier (again), “Enter the conversation already going on in the prospect’s mind.”

In the right language.

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