Have you ever gotten to the office in the morning and found a tool missing that you were planning on using that day? It creates some frustration borne in the inability to do what you’d been planning all along. For some, it might make your work more difficult to do, or delay the finish time. For others, the inability to use a certain tool might turn your day upside down.
Time is more than money
“Time is money”, you might think. “The inability to use this tool is costing me money”, you continue, and you’d be right. Now consider the cost when your entire team is unable to work. In some businesses, you might simply send the team home. While your team isn’t getting anything done, at least they aren’t racking up hourly pay. Small victories, I suppose – but every hour they’re down (even when off the clock), your backlog is growing. Customers who are depending on an on-time delivery based on work you intended to have done today might also find themselves in a pinch. It might be a pretty big deal.
It’s possible that the inability to use a tool in your business today could cost your customer(s) business. They might lose a strategic moment, a customer, or a valuable employee who simply decides they’ve had enough of the frustrating inability to do the work they love.
Do you want to be the vendor putting customers in that situation?
Customers aren’t the only ones
It feels like it might be worse if you do this to a customer. If the impact is solely internal and isn’t detectable by your customers, your team will just have to deal with it. Still, it has a cost. In frustration. In time. In “Really? this machine / tool / system is down AGAIN?”.
At some point, your team is going to lose patience. If the problem is bad enough or happens with enough frequency, you could lose key staff members. The folks you depend on most are likely to be the ones frustrated first. They’re the ones who may have the least tolerance for the working conditions caused by outages or downtime. They’ll perceive these issues as a lack of professionalism, or a lack of concern for their career or ability to make differential pay, or whatever. They simply won’t put up with it at some point.
Remember when you never doubted that when you picked up the phone, you’d hear a dial tone. If you’ve never had a landline, think of it as you do your expectation for electricity or running water. While those things do occasionally have problems, your expectation is that they will always be there.
That’s where notification of problems is helpful, but notification doesn’t make things significantly better. Imagine if you got a text message at 6:45am telling you that all the roads in and out of your town would be closed for 72 hours. Or a text that says “Sorry, no electricity until next Thursday“. Sure, it’s nice to know, but without a correction on the way, your day just got turned upside down.
If your internet is down too often and the vendors available to you are limited, are you going to choose one and simply tolerate the cost of downtime? Why not choose two or more who aren’t dependent on the same infrastructure? It may cost a bit more, but so does a few hours (or worse, days) of downtime.
Notification is old news. If a system can monitor systems, assets, working conditions (etc) and notify you of availability problems, why stop there? Why not enable these systems to correct the problem? Can your systems be setup to repair a failing systems, restart it, automatically dispatch service people, etc?
These issues should be part of your risk assessment. If power outages are a frequent thing, you’re need to weigh the cost / benefit of uninterruptible power supplies, a generator, or some other solution. If machinery / tool breakdowns are a significant impact, should you have spares on site? Can you work out an arrangement to have temporary replacements provided / rented? If there is a possibility of contention for rented resources, can you pay extra to make sure your needs take priority, get delivered first, etc?
Your team, your business partners, and your customers see your systems, equipment, & infrastructure as an extension of you. If they can’t depend on those things to be in place and working, they can’t depend on you.